Manual Passport applications 1940-1945

N.B. Only passport applications submitted by persons no longer alive are available
Only reproductions of passport applications submitted by people who are now deceased will be made available online. If delivery is blocked, and you can provide documented proof that the person is no longer alive, this restriction can be lifted and the scans will be available from the Archives Database about one week later. If the person concerned is still alive, you can inspect their passport application at the City Archives, provided you can produce the person’s written consent and a copy of his or her ID. In this case, you should follow the procedure outlined in Inspection of non-public records. If the documents relate to yourself, you should take your ID with you to the City Archives.

1. Special passport applications 1940-1945

Passport applications are small cards containing a photograph of the applicant together with a number of personal details and information relating to the application. The first passport application contained the person’s name, date and place of birth, occupation, address, description and where relevant the particulars of the person’s spouse and children. The application also indicates the foreign territory for which the passport has been issued, the costs and the date of issue. Second and subsequent applications contained less information and no passport photograph was filed. Second and subsequent applications are recognizable as such in the index by the fact that they do not give the person’s forename in full but only the initials.

2. Passport applications: conservation

Passport applications had to be submitted to the Population and Electoral Register (Bevolkingsregister en Verkiezingen), which was a subdivision of the general affairs department at city hall. These applications are in principle subject to a statutory retention period of eleven years, after which the paperwork relating to a passport application is destroyed. This does not apply to archival documents dating from the Second World War, however, and passport applications dating from 1940-45 have therefore been preserved. These consist of over 80,000 applications, arranged in alphabetical order, which are stored in 201 boxes.

3. The letters “ 5 w.d.”

Some passports contain the abbreviation “ 5 w.d.” in the box indicating the territory or territories for which the passport was required. This meant that the bearer could travel in all five continents. In other cases, specific countries or continents were sometimes named in this box: e.g. Europe, Germany, or France. Passports for travel were issued to people who were to be transported to work abroad. In most cases they were sent to work in Germany, but some were sent to France, to work on the Atlantic wall fortifications.

4. The letters “A.B.” in the box for additional observations

“A.B.” stands for department of employment (Arbeidsbureau). Passports issued on the instructions of the District Employment Office to persons who had been ordered to report for work by the occupying forces were issued free of charge.

5. Significance of the words niet voor emigratie (=not for emigration) in the box for special observations

The significance of this note has not yet been clarified.
Last modified on Nov 22 2011